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Project Oversight and Monitoring
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New
Status Reporting Form
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The
new Status Report template provides a single consolidated form for
reporting of the following project events:
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Project Startup
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Status Report
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Change Request (previously known as Project Amendment)
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Conditions Met notification
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Project On Hold notification
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Project Resumption notification
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Project Completion notification
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Project Cancellation notification
Beginning July 1st, GITA will be requiring
Agencies to use the new PIJ documents and Oversight/Monitoring forms
for all new projects.
These
forms are now available for your use. Additional feedback is
always welcome.
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Arizona
Revised Statute, 41-3504 Powers and Duties of the
Agency, requires the Government Information Technology Agency (GITA) to
evaluate
and monitor Information Technology (IT) projects, including
expenditures,
activity reports and to perform periodic reviews. This document
contains
information and reference to documents used by the Project Monitoring
Group to
review the progress of IT projects and investments for agencies of the
Executive
Branch.
After projects are approved,
GITA is responsible for periodic progress reviews that track the major
milestones and deliverables. GITA reviews outstanding issues and may
make
recommendations for improvements or corrections to the project. Focal
points of
the review include: project scope, management, value to the public,
roles,
responsibilities, change control, cost containment and utilization of
resources.
The
Agency Business Unit provides GITA with
periodic status reports on
all major or critical projects that are reviewed by GITA. The frequency
of the
reporting is based upon the complexity of the project. These reviews
help ensure
the projects are being managed in an appropriate manner, and sound
business
practices are being followed from IT and financial perspectives.
Through
effective leadership, GITA endeavors to plan,
coordinate, direct and monitor IT projects toward successful
implementation
using life cycle analysis and to ensure the State’s projects are
completed on
time and within budget. This is the main thrust and goal of GITA
Project
Oversight Group.
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**NEW**
Status and Change Control Form
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