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Project Oversight and
Monitoring
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New Status Reporting Form
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The new Status Report
template provides a single consolidated form for
reporting of the following project events:
o Project Startup
o Status Report
o Change Request
(previously known as Project Amendment)
o Conditions Met
notification
o Project On Hold
notification
o Project Resumption
notification
o Project Completion
notification
o Project Cancellation
notification
Beginning July 1st, GITA will be requiring
Agencies to use the new PIJ documents and
Oversight/Monitoring forms for all new projects.
These forms are now available
for your use. Additional feedback is always welcome. |
Arizona Revised Statute, 41-3504 Powers and Duties of the
Agency, requires the Government Information Technology Agency (GITA) to evaluate
and monitor Information Technology (IT) projects, including expenditures,
activity reports and to perform periodic reviews. This document contains
information and reference to documents used by the Project Monitoring Group to
review the progress of IT projects and investments for agencies of the Executive
Branch.
After projects are approved,
GITA is responsible for periodic progress reviews that track the major
milestones and deliverables. GITA reviews outstanding issues and may make
recommendations for improvements or corrections to the project. Focal points of
the review include: project scope, management, value to the public, roles,
responsibilities, change control, cost containment and utilization of resources.
The Agency Business Unit provides GITA with
periodic status reports on
all major or critical projects that are reviewed by GITA. The frequency of the
reporting is based upon the complexity of the project. These reviews help ensure
the projects are being managed in an appropriate manner, and sound business
practices are being followed from IT and financial perspectives.
Through effective leadership, GITA endeavors to plan,
coordinate, direct and monitor IT projects toward successful implementation
using life cycle analysis and to ensure the State’s projects are completed on
time and within budget. This is the main thrust and goal of GITA Project
Oversight Group.
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**NEW**
Status and Change Control Form
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